WHICH MAIL SERVICE IS BEST FOR SENDING A PASSPORT in 2024?

You may be wondering how to safely and securely renew your passport or mail it to another nation for a visa. Ultimately, your passport is an important record that holds your identification and personal data. Don’t take a chance on it becoming lost, stolen, or harmed during transit. Whether you’re applying for a visa or renewing your passport, we’ll explain in this post how to send it via mail. You will discover:

How to mail in a passport renewal and what paperwork you need.
What safeguards to take and how to deliver your passport to a foreign embassy or consulate to obtain a visa.
How to select your passport’s shipping method and service.
How to monitor and verify the status of your passport delivery.
How to get in touch with us in case you have any queries or issues regarding your passport.

You should know exactly how to ship a passport without difficulty or concern by the time you finish reading this article.
Renewing a passport is among the most frequent reasons to mail it in. If you meet the requirements, you can use Form DS-82 to renew your passport by mail. To fill out the form online and print it, use our form filler tool. The following files must be sent with your form:

The most recent passport card or book.
A colour passport photo that fulfils the specifications.
A money order or cheque for the amount due (for specifics see passport fees).
Any supporting documentation if you updated your data or changed your name.

Your completed application and supporting documentation should be mailed in a strong envelope to prevent damage. Additionally, you want to utilize a trackable delivery option, like delivery confirmation with USPS Priority Mail. You can pay an additional cost for expedited service if you would like your application to be processed faster and/or for your new passport to be returned to you more quickly. You can also select another carrier of your choosing or USPS Priority Mail Express.

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HOW TO SEND A FOREIGN EMBASSY OR CONSULATE’S PASSPORT TO GET A VISA

Applying for a visa at a foreign embassy or consulate is another reason to mail your passport. You may be required to provide your passport with your visa application and other supporting documentation if you are travelling abroad and require a visa for the country you plan to visit. When mailing anything, you should verify the website of the embassy or consulate as the rules and procedures differ based on the nation and type of visa you require.

The following are some general pointers for passport submissions to foreign embassies or consulates:

Before your travel, make sure you have enough time. Visa processing durations can range from a few days to several weeks, contingent upon the nation and volume of requests. It’s important to account for both ways’ shipping times.
Verify that you have the necessary paperwork and payments. You will get a list of required documents and fees from the embassy or consulate along with your visa application. It is important that you carefully follow their directions and provide all requested information.
Make sure the shipping company you choose is trustworthy and secure. Your passport may need to be sent and received by a certain shipping company, which the embassy or consulate may advise or mandate. Use a service that provides tracking, insurance, and signature confirmation, and abide by their standards.
Ensure that you maintain copies of all documents. Your shipping label, receipt, passport, visa application, and any other documents you send or receive should all be copied. This will support you in the event of any issues or hold-ups.

SELECTING IDEAL SHIPPING SERVICE AND APPROACH FOR YOUR PASSPORT

You want to select the best shipping service and method for your passport, whether you’re applying for a visa or renewing it. The optimal method for mailing a passport relies on many variables, including:

The price: A passport’s shipping price may change according to the service, weight, size, destination, and speed. Compare the available alternatives to choose which best suits your demands and budget.
The velocity: Depending on the service, the distance, the demand, and the weather, a passport’s mailing time may change. Examine the projected delivery time and select the one that will arrive by your deadline.
Security: Depending on the provider, tracking, insurance, and confirmation, there can be differences in the security of sending a passport. Select a service that provides your passport with adequate safety and assurances.

The following are a few of the most widely used shipping companies and passport delivery options:

USPS: There are various choices available for sending passports both domestically and abroad through the United States Postal Service (USPS). Among them are:
The least expensive method for shipping letters and parcels within the United States that weigh up to 13 ounces is First-Class Mail. Typically, the delivery takes two to five business days. For a price, you can add other services like tracking, insurance, and signature confirmation.
For mailing packages within the United States weighing up to 70 pounds, Priority Mail is a quicker choice. Typically, the delivery takes one to three business days. Free tracking, insurance, and signature confirmation are also available.
The quickest method for shipping packages weighing up to 70 pounds within the United States is Priority Mail Express. Usually, delivery takes place overnight or over two days. Free tracking, insurance, and signature confirmation are also available.
Shipped to more than 190 countries, First-Class Package International Service is the least expensive choice for packages up to 4 pounds. The destination affects how long it takes to deliver anything. For a price, you can add other services like tracking, insurance, and signature confirmation.
Packages up to 70 pounds can be sent faster to over 190 countries with Priority Mail International. Typically, the delivery takes six to ten business days. Free tracking, insurance, and signature confirmation are also available.
The quickest way to send packages weighing up to 70 pounds to more than 190 countries is via Priority Mail Express International. Typically, the delivery takes three to five business days. Free tracking, insurance, and signature confirmation are also available.
FedEx: A private courier service, FedEx provides many choices for both domestic and international passport shipping. Among them are:
FedEx Express Saver: This is an affordable choice for shipping up to 150 pounds of packages inside the United States. Usually, the delivery is made by 4:30 p.m. on three business days. Free tracking, insurance, and signature confirmation are also available.
For sending packages within the United States weighing up to 150 pounds, FedEx 2Day is a speedier choice. Usually, the delivery is made by 4:30 p.m. on business days. Free tracking, insurance, and signature confirmation are also available.
For items up to 150 pounds, FedEx Standard Overnight is the quickest option for delivery within the United States. Usually, the delivery is made by 3 p.m. on the next business day. Free tracking, insurance, and signature confirmation are also available.
FedEx International Economy: This is a reasonably priced way to ship packages up to 150 pounds to more than 220 nations and territories. The destination affects how long it takes to deliver anything. Free tracking, insurance, and signature confirmation are also available.
Packages up to 150 pounds can be sent faster to over 220 countries and territories with FedEx International Priority. Depending on the destination, delivery times can vary, but they typically take one to three business days. Free tracking, insurance, and signature confirmation are also available.
The quickest way to transport packages up to 150 pounds to more than 220 countries and territories is via FedEx International First. Delivery times vary according to the destination but often arrive by a certain time in 1 or 2 business days. Free tracking, insurance, and signature confirmation are also available.

METHODS TO FOLLOW AND VERIFY YOUR PASSPORT’S DELIVERY

Make sure your passport arrives promptly and safely after mailing it. You should use the resources and services offered by your shipping company to trace and verify the delivery of your passport to accomplish this.
If you mail your passport or print your postage online with the USPS, you will obtain a tracking number that you may use to follow your passport online. Additionally, you can sign up to receive status updates on your passport via SMS or email. You can also request a signature confirmation receipt, which verifies who signed for your passport upon delivery if you choose to utilize Priority Mail or Priority Mail Express.

If you mail your passport or print your label online with FedEx, you will obtain a tracking number that you may use to follow your passport online. Additionally, you can sign up to receive status updates on your passport via SMS or email. You can also ask for a signature confirmation receipt, which verifies who accepted your passport upon delivery if you utilize any FedEx services.

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FAQs

What is the best mailing service for passports?
USPS

It is advised that you request that USPS use a trackable delivery mode to submit your Form DS-82 and any accompanying documentation. Since the address you need to submit your Form DS-82 and supporting papers to is a Post Office (PO) Box, do not utilize UPS, FedEx, or DHL.

What kind of mail do you send a passport?

When mailing passport applications to the Department of State, all Acceptance Facilities are required to use USPS Priority Mail Flat Rate envelopes (EP14F) OR USPS Priority Mail Express Flat Rate envelopes (EP13F). Passport applications cannot be mailed using any other trackable mail format.

Which courier to use for passport?

All citizenship documents are returned to applicants by the US Embassy and Consulates in India through Blue Dart Express LTD.

How can I send my passport safely?

Using encrypted file transfer services is one of the safest ways to share your passport or any other critical document. These services safeguard your files in transit by using cutting-edge encryption methods. They encrypt the data with a special key to guarantee that only the intended recipient can access them.

What is the fastest shipping for a passport?

Return to you: For delivery in 1-2 days, pay $19.53. This implies that one to two days after we mail your passport, you will receive it. For the quickest return postage, include the cost with your passport fee in your cheque or money order made payable to the U.S. Department of State.

How can I track my passport?

To find out your status, contact the National Passport Information Centre at 1-877-487-2778 or 1-888-874-7793 (TDD/TTY). Except on federal holidays, the center is open Monday through Friday from 8 a.m. to 10 p.m. Eastern Time. The automated system allows you to check the details of your passport whenever you want.

Can I send passport by courier to Pakistan?

No, only paper documents like passports, postcards, personal letters, printouts, and other paper materials can be sent to Pakistan using the document delivery service. You can use the Express or Standard Services if you want to mail any additional small things in an envelope.